Now in its 16th year, the Brick & Click Libraries Conference (#bclc16) is a one-day event featuring concurrent and lightning round sessions that explore cutting-edge technologies, practical solutions, and timely topics. The conference supports the academic information needs of both on-ground (brick) and online (click) students, library professionals and paraprofessionals.

The conference is held at Northwest Missouri State University in Maryville, Missouri. Registration is limited in order to maintain the advantages of a small conference, so register early!   To register visit: www.brickandclick.org
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Friday, November 4 • 9:10am - 10:00am
Intota Assessment Tool: A Practical Tool for Assessing Library Collections

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Librarians have been facing the challenge of effectively managing and accessing library collections. This presentation describes the implementation experience of Intota (a library assessment tool developed by ProQuest) at Missouri Southern State University’s Spiva Library. As an early Intota adopter, the authors provide an overview of the primary implementation tasks in three key stages: project planning and initial setup; usage data harvesting/ingestion for print and electronic collections; and the process of populating Intota’s knowledge base with data related to resource subscription and cost. The process of implementing Intota involves a series of learning and preparation activities. Some activities are easy to complete, while the others have become overwhelming and tedious.


The presentation also focuses on how the library utilizes Intota to significantly improve its ERM activities and collection assessment. Examples include streamlining the ERM workflow, consolidating management activities and source data into a central online location, analyzing the library collections based on critical data (e.g., cost per use and peer analysis), and making data-driven decisions involving the acquisition, renewal, and deselection of library resources.


The utilization of Intota has benefited the library in a variety of ways: creating an automatic workflow to notify upcoming renewal and license expiration; achieving a certain degree of transparency between siloed job duties and information; providing a range of analyses based on COUNTER reports; etc.


The process of implementation creates opportunities for the library staff to review their existing practices, to understand each other’s work and challenges, and to share ideas that can result in the maximization of Intota’s features. The transformed ERM workflow and comprehensive collection analyses through Intota have provided the library with valuable insight and practical solutions to be shared with other institutions.

avatar for Randy Roberts

Randy Roberts

Dean of Library Services, Pittsburg State University


Bob Black

Serials and Reference Librarian, Missouri Southern State University

Xiaocan (Lucy) Wang

Emerging Technologies & Systems Librarian, Missouri Southern State University

Friday November 4, 2016 9:10am - 10:00am CDT
J.W. Jones Student Union, Boardroom